Admin console hardening, sharing boundaries, and third-party app governance — because Workspace is built to make collaboration frictionless, and frictionless is not the same as controlled.
The Real Problem
Workspace makes sharing trivially easy, which is exactly why it’s popular — and why exposure accumulates. A document shared broadly for one meeting in 2021 is still shared today. Nobody revokes access, because nobody is reminded it exists.
The bigger and quieter risk is OAuth. Staff grant third-party applications access to mail and Drive with a single click, and those grants persist indefinitely, surviving password changes entirely.
What’s Included
Settings configured to a documented baseline rather than left at the permissive defaults.
External sharing scoped by organizational unit, with existing broad links audited and reduced.
Third-party application access reviewed and restricted to an approved list, with stale grants revoked.
Enforced across the organization, including the accounts usually granted an exemption.
Rules that catch sensitive content leaving the organization before it does.
Admin and access activity monitored, with retention aligned to your obligations.
Common Questions
Only if applied bluntly. Scoping by team and use case keeps normal collaboration working while closing the genuinely open doors.
An audit surfaces it. Most organizations find files shared publicly that everyone assumed were internal.
Almost every organization has something they’d rather wasn’t. Better to know which files.
